DocuWare ↗
78–98/100
80% evidence coverage
With AI excluded: 85–97/100
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per deployment · VAT basis not stated
UK teams controlling document-heavy workflows.
Dedicated UK feature edition.
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Document Management / YOUR COMPARISON
The fit, side by side.
The first number is earned from documented features. Unverified capabilities create the range. Product scores do not establish the quality, reliability or price of a particular plan.
| Capability & demo question | DocuWare78–98/100 documented fit |
|---|---|
Core workflowScanning and bulk document capture5.0 points availableAsk in the demoImport a paper scan and a batch of existing files. | ✓ Supported Capture scans, files and printed output. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowEmail and attachment filing5.0 points availableAsk in the demoStore an email and its attachment in the appropriate document context. | ✓ Supported Capture emails and attachments. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowStructured document metadata5.0 points availableAsk in the demoTag a document by supplier, project or case and retrieve it using those fields. | ✓ Supported Index fields, barcodes and extracted information. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowFull-text and metadata search5.0 points availableAsk in the demoFind a document from a phrase inside it and a structured metadata filter. | ✓ Supported Search fields and full text. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowDocument version history5.0 points availableAsk in the demoEdit a document and recover or compare the previous version. | ✓ Supported Versions and annotations preserve originals. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowDocument approval workflows5.0 points availableAsk in the demoRoute a draft to a reviewer and show the approved state. | ✓ Supported Route multi-stage approval tasks. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowMobile document access5.0 points availableAsk in the demoFind and review a permitted document from a phone. | ✓ Supported Upload documents and complete tasks remotely. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthGranular document permissions5.0 points availableAsk in the demoGive one user read access and another editing rights to the same record. | ✓ Supported Restrict viewing, editing, export and deletion. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthUser activity audit trail5.0 points availableAsk in the demoInspect a document's access or change history with user and time information. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
Workflow depthCheck-out or controlled concurrent editing5.0 points availableAsk in the demoHave two users edit the same file and show how conflicting work is handled. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
Workflow depthAutomated retention or deletion rules5.0 points availableAsk in the demoConfigure a document lifecycle rule and show what triggers removal. | ✓ Supported Configure retention-triggered deletion. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthDocument redaction or masking5.0 points availableAsk in the demoHide sensitive document content and inspect what a recipient can retrieve. | ◐ Limited IDP anonymises scans/PDFs; manual redaction unverified. 2.5 / 5.0 pointsEvidence ↗ |
Workflow depthExternal document sharing5.0 points availableAsk in the demoShare a controlled document with a client or supplier. | ✓ Supported Share documents through controlled links. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthOffice document integration5.0 points availableAsk in the demoSave or edit a document from an existing Office workflow. | ✓ Supported Edit Office files in their applications. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthElectronic-signature workflow5.0 points availableAsk in the demoSend a document for signature through a documented integration. | ✓ Supported Connect signature providers within workflows. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthStructured data export or API5.0 points availableAsk in the demoExport document metadata or retrieve it through a supported integration. | ✓ Supported Export documents and index data. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthWorkflow deadlines and exceptions5.0 points availableAsk in the demoHandle an overdue review or exceptional approval route. | ✓ Supported Configure deadlines, substitutes and exceptions. 5.0 / 5.0 pointsEvidence ↗ |
AIAI document classification or extraction5.0 points availableAsk in the demoClassify a sample document or extract its fields using AI. | ✓ Supported AI classifies and extracts document information. 5.0 / 5.0 pointsEvidence ↗ |
AIAnswers or summaries grounded in documents5.0 points availableAsk in the demoAsk an AI question about stored content and inspect the answer's document basis. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
AIAI permissions and data controls5.0 points availableAsk in the demoShow what content AI may access and the documented treatment of prompts and files. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
“Not verified” means the recorded evidence does not settle this specific check. It does not mean the feature is absent. Read the scoring method.