DocuWare
UK SOFTWARE PROFILE
DocuWare
Capture, searchable records and document approvals.
One product. Different jobs.
Each score uses that category's criteria. Compare products within a category, rather than comparing scores across unrelated tasks.
Pricing & practicalities
Model your total cost ↗Published starting point
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Configured DocuWare · per deployment · quote billing
VAT basis not stated
Request configuration pricing; public UK rate unverified.
Check current price ↗Consider before choosing
- Confirm storage, capture and integration allowances.
- Signing requires an integrated provider.
- Conversational AI remains unverified.
Connected workflows
- Microsoft Outlook
- Microsoft Office
- ERP connectors
- Electronic-signature providers
- iPaaS
Confirm the integration's direction, permissions, plan and sync behaviour with the supplier.
BEHIND THE AI CLAIM
AI capabilities
AI classifies documents and extracts data.
Documented capabilities
- Classification and extraction
Plans, limits & questions
- Confirm required components and allowances.
Feature-by-feature evidence
Document Management — 20 scored checks
| Capability & demo question | DocuWare78–98/100 documented fit |
|---|---|
Core workflowScanning and bulk document capture5.0 points availableAsk in the demoImport a paper scan and a batch of existing files. | ✓ Supported Capture scans, files and printed output. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowEmail and attachment filing5.0 points availableAsk in the demoStore an email and its attachment in the appropriate document context. | ✓ Supported Capture emails and attachments. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowStructured document metadata5.0 points availableAsk in the demoTag a document by supplier, project or case and retrieve it using those fields. | ✓ Supported Index fields, barcodes and extracted information. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowFull-text and metadata search5.0 points availableAsk in the demoFind a document from a phrase inside it and a structured metadata filter. | ✓ Supported Search fields and full text. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowDocument version history5.0 points availableAsk in the demoEdit a document and recover or compare the previous version. | ✓ Supported Versions and annotations preserve originals. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowDocument approval workflows5.0 points availableAsk in the demoRoute a draft to a reviewer and show the approved state. | ✓ Supported Route multi-stage approval tasks. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowMobile document access5.0 points availableAsk in the demoFind and review a permitted document from a phone. | ✓ Supported Upload documents and complete tasks remotely. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthGranular document permissions5.0 points availableAsk in the demoGive one user read access and another editing rights to the same record. | ✓ Supported Restrict viewing, editing, export and deletion. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthUser activity audit trail5.0 points availableAsk in the demoInspect a document's access or change history with user and time information. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
Workflow depthCheck-out or controlled concurrent editing5.0 points availableAsk in the demoHave two users edit the same file and show how conflicting work is handled. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
Workflow depthAutomated retention or deletion rules5.0 points availableAsk in the demoConfigure a document lifecycle rule and show what triggers removal. | ✓ Supported Configure retention-triggered deletion. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthDocument redaction or masking5.0 points availableAsk in the demoHide sensitive document content and inspect what a recipient can retrieve. | ◐ Limited IDP anonymises scans/PDFs; manual redaction unverified. 2.5 / 5.0 pointsEvidence ↗ |
Workflow depthExternal document sharing5.0 points availableAsk in the demoShare a controlled document with a client or supplier. | ✓ Supported Share documents through controlled links. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthOffice document integration5.0 points availableAsk in the demoSave or edit a document from an existing Office workflow. | ✓ Supported Edit Office files in their applications. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthElectronic-signature workflow5.0 points availableAsk in the demoSend a document for signature through a documented integration. | ✓ Supported Connect signature providers within workflows. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthStructured data export or API5.0 points availableAsk in the demoExport document metadata or retrieve it through a supported integration. | ✓ Supported Export documents and index data. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthWorkflow deadlines and exceptions5.0 points availableAsk in the demoHandle an overdue review or exceptional approval route. | ✓ Supported Configure deadlines, substitutes and exceptions. 5.0 / 5.0 pointsEvidence ↗ |
AIAI document classification or extraction5.0 points availableAsk in the demoClassify a sample document or extract its fields using AI. | ✓ Supported AI classifies and extracts document information. 5.0 / 5.0 pointsEvidence ↗ |
AIAnswers or summaries grounded in documents5.0 points availableAsk in the demoAsk an AI question about stored content and inspect the answer's document basis. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
AIAI permissions and data controls5.0 points availableAsk in the demoShow what content AI may access and the documented treatment of prompts and files. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
“Not verified” means the recorded evidence does not settle this specific check. It does not mean the feature is absent. Read the scoring method.