Pleo
UK SOFTWARE PROFILE
Pleo
Company cards, expense capture and accounts payable with UK-priced plans and additional controls as teams grow.
One product. Different jobs.
Each score uses that category's criteria. Compare products within a category, rather than comparing scores across unrelated tasks.
Pricing & practicalities
Model your total cost ↗Published starting point
Spend and expense management
£8.00Start · user/month · monthly billing
VAT basis not stated
Start is £8 per user monthly. Build £14 and Optimise £18 are displayed with annual billing and minimum seats; confirm VAT.
Check current price ↗Consider before choosing
- Build and Optimise have three-user minimums on displayed annual pricing.
- Some advertised AI reconciliation and auto-approval functions are marked coming soon.
Connected workflows
Confirm the integration's direction, permissions, plan and sync behaviour with the supplier.
BEHIND THE AI CLAIM
AI capabilities
AI extracts receipt and invoice data, suggests coding and reviews policy exceptions.
Documented capabilities
- Receipt extraction
- Learned categories
- Policy review
- External AI connections
Plans, limits & questions
- Features vary by plan.
- Automatic in-policy approval and broader reconciliation are marked coming soon.
Feature-by-feature evidence
Spend and expense management — 20 scored checks
| Capability & demo question | Pleo80–100/100 documented fit |
|---|---|
Core workflowPhysical and virtual company cards5.0 points availableAsk in the demoIssue a card with an owner and inspect a test transaction. | ✓ Supported Physical and virtual cards. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowCard and spending limits5.0 points availableAsk in the demoRestrict an employee's budget and show a declined over-limit purchase. | ✓ Supported Flexible card limits from Build. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowReceipt capture and matching5.0 points availableAsk in the demoUpload a receipt and link it to the correct transaction. | ✓ Supported Receipt capture and reminders. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowOut-of-pocket reimbursements5.0 points availableAsk in the demoSubmit and approve an employee-paid expense. | ✓ Supported Build includes reimbursements. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowLive spend visibility5.0 points availableAsk in the demoShow committed and completed spend for a team. | ✓ Supported Real-time expense overview. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowAccounting-system integration5.0 points availableAsk in the demoExport a reviewed expense with its tax code and receipt. | ✓ Supported Accounting integrations. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowSpend approval workflow5.0 points availableAsk in the demoRequest spend and show its approval decision. | ✓ Supported Approval workflows from Build. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthTeam or project budgets5.0 points availableAsk in the demoAssign a budget and demonstrate remaining availability. | ✓ Supported Optimise adds budgets. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthRecurring vendor cards5.0 points availableAsk in the demoIssue a subscription-specific card and identify its recurring spend. | ✓ Supported Vendor cards and recurring tracking. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthConditional multi-stage approvals5.0 points availableAsk in the demoRoute a large or exceptional expense through more than one approver. | ✓ Supported Advanced invoice approvals in Optimise. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthMultiple-entity control5.0 points availableAsk in the demoShow entity-specific balances, rules and consolidated visibility. | ? Not verified Not verified in the reviewed material; confirm multiple-entity control. 0.0–5.0 / 5.0 points |
Workflow depthSupplier invoice capture and payments5.0 points availableAsk in the demoReceive, approve and pay a supplier invoice. | ✓ Supported Accounts payable and invoice OCR. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthVAT coding and split allocation5.0 points availableAsk in the demoSplit a receipt across categories or VAT rates. | ? Not verified Not verified in the reviewed material; confirm vat coding and split allocation. 0.0–5.0 / 5.0 points |
Workflow depthMileage claims5.0 points availableAsk in the demoSubmit a business journey and review the reimbursement calculation. | ✓ Supported Build includes mileage. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthMissing-receipt reminders5.0 points availableAsk in the demoShow how an overdue receipt is chased and resolved. | ✓ Supported Automated receipt reminders. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthSSO or detailed role controls5.0 points availableAsk in the demoRestrict a team reviewer and revoke a departing user's access. | ? Not verified Not verified in the reviewed material; confirm sso or detailed role controls. 0.0–5.0 / 5.0 points |
Workflow depthAPI or detailed data export5.0 points availableAsk in the demoExport transaction, receipt and approval data. | ? Not verified Not verified in the reviewed material; confirm api or detailed data export. 0.0–5.0 / 5.0 points |
AIAI extraction or expense coding5.0 points availableAsk in the demoReview extracted receipt fields and a suggested accounting category. | ✓ Supported Learns expense categories and extracts receipt data. 5.0 / 5.0 pointsEvidence ↗ |
AIAI policy or anomaly review5.0 points availableAsk in the demoInspect a suspected out-of-policy or duplicate transaction. | ✓ Supported AI review flags policy exceptions. 5.0 / 5.0 pointsEvidence ↗ |
AIAI spend analysis5.0 points availableAsk in the demoAsk a spend question and reconcile the answer to underlying transactions. | ✓ Supported MCP connects spend data to external AI tools. 5.0 / 5.0 pointsEvidence ↗ |
“Not verified” means the recorded evidence does not settle this specific check. It does not mean the feature is absent. Read the scoring method.