Proactis Purchase-to-Pay
UK SOFTWARE PROFILE
Proactis Purchase-to-Pay
Enterprise purchase-to-pay controls with configurable modules and a UK public-sector service definition.
One product. Different jobs.
Each score uses that category's criteria. Compare products within a category, rather than comparing scores across unrelated tasks.
Pricing & practicalities
Model your total cost ↗Published starting point
Request pricing
Configured P2P deployment · per year · quote billing
excl. VAT
Request a current quote. The 2024 G-Cloud 14 schedule lists Core at £44,200/year for 25 named users, minimum three years, excluding applicable taxes.
Check current price ↗Consider before choosing
- Marketplace, mobile approvals and multiple companies are separately priced in the published framework schedule.
- The opened pricing schedule is a 2024 G-Cloud document, not a verified current general commercial tariff.
- Full sourcing and contract management require the corresponding modules.
Connected workflows
- ERP and finance connectors
- REST API
- SOAP API
- CSV export
Confirm the integration's direction, permissions, plan and sync behaviour with the supplier.
BEHIND THE AI CLAIM
AI capabilities
Invoice Capture AI Accelerator is evidenced in a named UK customer deployment.
Documented capabilities
- AI-assisted invoice capture
Plans, limits & questions
- Confirm licensing and supported invoice formats.
- No verified general purchasing chatbot or AI-specific user controls in reviewed sources.
Feature-by-feature evidence
Procurement & Purchase-to-Pay — 20 scored checks
| Capability & demo question | Proactis Purchase-to-Pay90–100/100 documented fit |
|---|---|
Core workflowStructured purchase requests5.0 points availableAsk in the demoSubmit a request with supplier, line items, cost centre and supporting documents. | ✓ Supported Users requisition catalogue and non-catalogue items. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowConditional approval chains5.0 points availableAsk in the demoRoute a high-value request to the appropriate budget holder and an additional approver. | ✓ Supported Configurable authorisation routes control requisitions. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowApproved purchase-order creation5.0 points availableAsk in the demoConvert an authorised request to a supplier-ready purchase order. | ✓ Supported Approved requisitions become supplier purchase orders. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowSupplier records and onboarding5.0 points availableAsk in the demoCreate a supplier record and show how it becomes available to buyers. | ✓ Supported Supplier records underpin purchasing and invoicing. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowReceipts against purchase orders5.0 points availableAsk in the demoRecord a delivery and identify the order to which it belongs. | ✓ Supported Record receipt against ordered goods and services. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowPurchase-order and receipt matching5.0 points availableAsk in the demoCompare an invoice with the order and receipt before it is released. | ✓ Supported Two- and three-way matching use configured tolerances. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowCommitment and budget visibility5.0 points availableAsk in the demoRaise a request and show its effect on the budget before the invoice arrives. | ✓ Supported Commitments are checked against departmental budgets. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthControlled supplier catalogues5.0 points availableAsk in the demoSelect an item from an approved supplier catalogue with an agreed price. | ✓ Supported Approved supplier catalogues support guided purchasing. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthSupplier website baskets5.0 points availableAsk in the demoReturn a supplier website basket into the purchasing approval process. | ✓ Supported Optional Marketplace supports supplier punch-out connections. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthSupplier quotation requests5.0 points availableAsk in the demoRequest supplier quotations without re-entering the purchase requirement. | ✓ Supported Quick Quote supports quotations; full sourcing is modular. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthContract references in purchasing5.0 points availableAsk in the demoLink a purchase to its supplier agreement and inspect related information. | ✓ Supported Contract Management links purchasing to supplier agreements; module. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthMismatch and missing-receipt exceptions5.0 points availableAsk in the demoSubmit an over-invoiced or unreceived line and resolve the resulting exception. | ✓ Supported Mismatch handling routes discrepancies for resolution. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthSeparate legal entities5.0 points availableAsk in the demoSwitch companies and inspect the appropriate budgets, users and purchasing records. | ✓ Supported Multiple-company support is a priced add-on. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthMobile purchasing approvals5.0 points availableAsk in the demoReview an order and approve or reject it on a phone. | ✓ Supported Mobile approvals are listed as an optional service. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthPurchasing audit history5.0 points availableAsk in the demoShow who created, changed and approved a purchase. | ✓ Supported Service listing documents retained audit information. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthDetailed spend reporting and export5.0 points availableAsk in the demoAnalyse committed spend by department and supplier and export the results. | ✓ Supported Configurable reports and structured exports support analysis. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthFinance integration or procurement API5.0 points availableAsk in the demoTransfer an approved transaction into accounting and show the supported connection. | ✓ Supported Documented REST and SOAP interfaces support integration. 5.0 / 5.0 pointsEvidence ↗ |
AIAI extraction from purchasing documents5.0 points availableAsk in the demoRead a supplier document with AI and inspect the populated data before use. | ✓ Supported AI invoice capture is documented at UK customer Betfred. 5.0 / 5.0 pointsEvidence ↗ |
AIConversational procurement assistance5.0 points availableAsk in the demoAsk a budget or supplier question and inspect the underlying purchasing information. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
AIAI review and access controls5.0 points availableAsk in the demoShow how users review AI output or restrict AI access before it affects a purchase. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
“Not verified” means the recorded evidence does not settle this specific check. It does not mean the feature is absent. Read the scoring method.