RotaCloud
UK SOFTWARE PROFILE
RotaCloud
UK rota and attendance software connecting mobile clocking, timesheet review and payroll preparation.
One product. Different jobs.
Each score uses that category's criteria. Compare products within a category, rather than comparing scores across unrelated tasks.
Pricing & practicalities
Model your total cost ↗Published starting point
Rota and time attendance software
Request pricingConfirm proposed plan · Organisation-specific quote · quote billing
VAT basis not stated
No verified numeric UK rate captured; request the full proposed configuration and billing terms.
Check current price ↗Consider before choosing
- Check whether your payroll needs a file export or a direct connection.
- No category-specific AI workflow was verified.
Connected workflows
- Sage-formatted export
- Staffology
- Breathe
- PeopleHR
- Google Calendar
- Zapier
Confirm the integration's direction, permissions, plan and sync behaviour with the supplier.
BEHIND THE AI CLAIM
AI capabilities
Category-specific AI behaviour was not verified in the reviewed official material.
Documented capabilities
Plans, limits & questions
- Confirm current availability, plan eligibility, usage allowances and data controls.
Feature-by-feature evidence
Rota and time attendance software — 20 scored checks
| Capability & demo question | RotaCloud45–100/100 documented fit |
|---|---|
Core workflowPublish staff rotas5.0 points availableAsk in the demoCreate and publish a weekly rota for two job roles. | ✓ Supported Shift planning and published rotas. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowEmployee time clock5.0 points availableAsk in the demoClock a worker in and out and inspect the recorded duration. | ✓ Supported Mobile and terminal clocking. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowTimesheet review and approval5.0 points availableAsk in the demoCorrect a missing clock-out and approve the timesheet. | ✓ Supported Review, adjust, approve and lock hours. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowLeave and absence requests5.0 points availableAsk in the demoApprove leave and show its effect on rota availability. | ✓ Supported Holiday and absence management. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowEmployee availability and swaps5.0 points availableAsk in the demoSubmit availability and request a shift swap. | ✓ Supported Availability tools and shift swaps. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowLabour cost visibility5.0 points availableAsk in the demoCompare scheduled hours with wage costs before publishing. | ✓ Supported Labour-cost controls. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowManager rota actions on mobile5.0 points availableAsk in the demoChange a shift or approve a team request using a phone. | ? Not verified Mobile product exists; exact manager actions require demonstration. 0.0–5.0 / 5.0 pointsEvidence ↗ |
Workflow depthReusable shift patterns5.0 points availableAsk in the demoApply a rota template and alter one shift without rebuilding the week. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0–5.0 / 5.0 points |
Workflow depthRole or skill-based assignments5.0 points availableAsk in the demoAttempt to assign a worker lacking a required skill and inspect the outcome. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0–5.0 / 5.0 points |
Workflow depthConfigurable break rules5.0 points availableAsk in the demoCreate a paid and an unpaid break and inspect payable hours. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0–5.0 / 5.0 points |
Workflow depthMulti-location scheduling5.0 points availableAsk in the demoShare a worker across two locations without conflicting assignments. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0–5.0 / 5.0 points |
Workflow depthLocation-restricted clocking5.0 points availableAsk in the demoAttempt to clock in outside an authorised location. | ✓ Supported Geofence and Wi-Fi clocking restrictions. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthException-based timesheet approval5.0 points availableAsk in the demoAutomatically approve an ordinary shift and route an exception to a manager. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0–5.0 / 5.0 points |
Workflow depthMapped payroll export or connection5.0 points availableAsk in the demoExport approved hours into the named payroll product with correct pay codes. | ✓ Supported Sage export and direct Staffology transfer. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthEdited-hours audit history5.0 points availableAsk in the demoEdit a clocking record and retrieve its prior value, actor and timestamp. | ✓ Supported Edited timesheets record manager and time. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthAttendance or rota API5.0 points availableAsk in the demoRead or update a rota or timesheet with documented API permissions. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0–5.0 / 5.0 points |
Workflow depthCustom workforce reporting5.0 points availableAsk in the demoFilter hours or labour costs by site and role and export the result. | ? Not verified Prebuilt reports verified; custom filtering and export scope need confirmation. 0.0–5.0 / 5.0 pointsEvidence ↗ |
AIAI demand forecasting5.0 points availableAsk in the demoCompare predicted demand with actual workload over a representative period. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0–5.0 / 5.0 points |
AIAI-assisted shift allocation5.0 points availableAsk in the demoGenerate a rota from demand and constraints and review proposed assignments. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0–5.0 / 5.0 points |
AIAI workforce questions or insights5.0 points availableAsk in the demoAsk a labour-cost question and reconcile the AI answer with records. | ? Not verified Not verified in the reviewed official material; ask for a demonstration. 0.0–5.0 / 5.0 points |
“Not verified” means the recorded evidence does not settle this specific check. It does not mean the feature is absent. Read the scoring method.