Zahara
UK SOFTWARE PROFILE
Zahara
UK purchasing and invoice controls connecting requests, budget approvals and supplier invoices.
One product. Different jobs.
Each score uses that category's criteria. Compare products within a category, rather than comparing scores across unrelated tasks.
Pricing & practicalities
Model your total cost ↗Published starting point
£159.00
Teams · per month · monthly billing
excl. VAT
Ten users, 120 orders and 250 AI invoices monthly; two business units. UK VAT excluded; optional onboarding costs extra.
Check current price ↗Consider before choosing
- Approvers count towards licensed users; check order, invoice and business-unit allowances.
- Zara order creation is marked coming soon on the features page and receives no credit.
- Supplier punch-out and contract-linked purchasing remain unverified.
Connected workflows
- Xero
- Sage 50
- QuickBooks
- Business Central
- Sage Intacct
- NetSuite
- Open API
Confirm the integration's direction, permissions, plan and sync behaviour with the supplier.
BEHIND THE AI CLAIM
AI capabilities
AI extracts invoice data; Zara answers purchasing questions within user permissions.
Documented capabilities
- Invoice field and line extraction
- Conversational budget, invoice and supplier-price enquiries
Plans, limits & questions
- AI invoice volumes depend on plan.
- Autonomous order creation is not treated as released.
Feature-by-feature evidence
Procurement & Purchase-to-Pay — 20 scored checks
| Capability & demo question | Zahara88–98/100 documented fit |
|---|---|
Core workflowStructured purchase requests5.0 points availableAsk in the demoSubmit a request with supplier, line items, cost centre and supporting documents. | ✓ Supported Create structured purchase requests with supplier and line details. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowConditional approval chains5.0 points availableAsk in the demoRoute a high-value request to the appropriate budget holder and an additional approver. | ✓ Supported Route approvals by amount, budget and organisational conditions. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowApproved purchase-order creation5.0 points availableAsk in the demoConvert an authorised request to a supplier-ready purchase order. | ✓ Supported Approved orders generate supplier documents automatically. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowSupplier records and onboarding5.0 points availableAsk in the demoCreate a supplier record and show how it becomes available to buyers. | ✓ Supported Supplier onboarding and bank-detail validation are documented. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowReceipts against purchase orders5.0 points availableAsk in the demoRecord a delivery and identify the order to which it belongs. | ✓ Supported Record goods received and hold approval until receipt. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowPurchase-order and receipt matching5.0 points availableAsk in the demoCompare an invoice with the order and receipt before it is released. | ✓ Supported Match invoice lines with orders and received goods. 5.0 / 5.0 pointsEvidence ↗ |
Core workflowCommitment and budget visibility5.0 points availableAsk in the demoRaise a request and show its effect on the budget before the invoice arrives. | ✓ Supported Track committed spend against departmental and project budgets. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthControlled supplier catalogues5.0 points availableAsk in the demoSelect an item from an approved supplier catalogue with an agreed price. | ✓ Supported Import supplier price lists for repeat ordering. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthSupplier website baskets5.0 points availableAsk in the demoReturn a supplier website basket into the purchasing approval process. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
Workflow depthSupplier quotation requests5.0 points availableAsk in the demoRequest supplier quotations without re-entering the purchase requirement. | ◐ Limited Supplier pricing requests are supported; structured tender comparison unverified. 2.5 / 5.0 pointsEvidence ↗ |
Workflow depthContract references in purchasing5.0 points availableAsk in the demoLink a purchase to its supplier agreement and inspect related information. | ? Not verified Not established in the reviewed primary sources; request a demonstration. 0.0–5.0 / 5.0 points |
Workflow depthMismatch and missing-receipt exceptions5.0 points availableAsk in the demoSubmit an over-invoiced or unreceived line and resolve the resulting exception. | ✓ Supported Variance controls and duplicate checks flag invoice exceptions. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthSeparate legal entities5.0 points availableAsk in the demoSwitch companies and inspect the appropriate budgets, users and purchasing records. | ✓ Supported Teams includes two business units; larger allowances available. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthMobile purchasing approvals5.0 points availableAsk in the demoReview an order and approve or reject it on a phone. | ✓ Supported Mobile apps support ordering, approval and goods receipt. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthPurchasing audit history5.0 points availableAsk in the demoShow who created, changed and approved a purchase. | ✓ Supported Requests, changes and approvals retain an audit history. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthDetailed spend reporting and export5.0 points availableAsk in the demoAnalyse committed spend by department and supplier and export the results. | ✓ Supported Budget and purchasing reports can be exported. 5.0 / 5.0 pointsEvidence ↗ |
Workflow depthFinance integration or procurement API5.0 points availableAsk in the demoTransfer an approved transaction into accounting and show the supported connection. | ✓ Supported Named finance integrations and an open API are documented. 5.0 / 5.0 pointsEvidence ↗ |
AIAI extraction from purchasing documents5.0 points availableAsk in the demoRead a supplier document with AI and inspect the populated data before use. | ✓ Supported Invoice AI extracts header and line data into workflow. 5.0 / 5.0 pointsEvidence ↗ |
AIConversational procurement assistance5.0 points availableAsk in the demoAsk a budget or supplier question and inspect the underlying purchasing information. | ✓ Supported Zara answers budget and supplier-price questions. 5.0 / 5.0 pointsEvidence ↗ |
AIAI review and access controls5.0 points availableAsk in the demoShow how users review AI output or restrict AI access before it affects a purchase. | ✓ Supported Zara respects the requesting user's permissions. 5.0 / 5.0 pointsEvidence ↗ |
“Not verified” means the recorded evidence does not settle this specific check. It does not mean the feature is absent. Read the scoring method.